How a university makes digital data protection the standard in under 2 weeks

Introducing: Code University of Applied Sciences

Code University of Applied Sciences is revolutionizing the way young talents are prepared for the digital business world. Across 3 bachelor's degree programs, the state-accredited university teaches valuable knowledge about digital products, software solutions, and the latest technologies, supporting the developers, designers, and digital entrepreneurs of tomorrow.

"Efficient work: without heyData's software solution, we would have had to scale up to 3 data protection officers"

Saving valuable resources and all-encompassing data protection compliance — that's how the university benefits from heyData's compliance software solution.

Challenge

As part of its accreditation, the university was already confronted with the important topic of data protection — back then, a single data protection officer took care of it. The employee's sole responsibility resulted in ongoing uncertainty in GDPR-relevant areas, and the university also struggled with many manual processes. It also lacked clearly prepared materials and structured training for employees. As a result of costly and time-consuming processes and the lack of data protection awareness across the entire organization, Code University of Applied Sciences was looking for a smart solution for its data protection compliance.

Solution

In heyData, the university found not only reliable legal know-how but, more importantly, a digital all-in-one software solution focused on easy handling and accelerated processes that guarantees all-encompassing GDPR compliance.

After successful onboarding and an introduction to the heyData platform, the university's level of data protection was assessed in a fully digital audit and improvements were made. Code University of Applied Sciences was then able to access all documents relevant to its data protection — created fully automatically — via the platform. At the same time, digital trainings for employees began, raising their awareness of data protection regulations and their impact on everyday work. Beyond that, the heyData platform still enables continuous monitoring of all the university's relevant processes and data protection requests. This ensures 100% data protection compliance.

The Result

• full data protection compliance in less than 2 weeks
• efficient use of resources: without heyData, 3 data protection officers would have been needed for adequate coverage going forward
• trained and informed employees through digital training
• ongoing data protection compliance through heyData's simultaneous handling of all data protection topics and requests