Reduce GDPR complexity with heyData
Data protection across the company
We support companies across Europe in complying with data protection regulations and protecting themselves against potential fines.
Comprehensive and digital GDPR audit- Certified data protection training
- Qualified advice from specialized lawyers
Table of contents
Nowadays, data protection is a key issue for companies of all sizes. Especially for small and medium-sized businesses (SMBs), it is of great importance to understand and implement the rules and regulations of the General Data Protection Regulation (GDPR). Data protection not only concerns the protection of personal data but also the trust of customers, business partners, and employees. In this article, you will learn why data protection is so important in the company and how the GDPR plays a central role in this.
The General Data Protection Regulation (GDPR), which came into force in May 2018, has significantly changed data protection law in Europe. It establishes uniform rules and standards that must be complied with by all companies that process the personal data of EU citizens. All companies are affected by the GDPR and must ensure that they comply with the requirements in order to avoid heavy fines and damage to their image.
The GDPR aims to strengthen the protection of personal data and raise awareness of data protection across the EU. It gives individuals more control over their personal information and sets clear rules for processing, storing and sharing data.
As a business, it is important to understand and implement the GDPR.
The GDPR presents both challenges and opportunities for companies. On the one hand, the requirements and obligations of the GDPR can place an additional burden on companies, especially if they have limited resources and expertise. On the other hand, the implementation of the GDPR can also be seen as an opportunity, as it forces companies to review and improve their processes and is often the key to attracting new business partners and customers.
Implementing the GDPR in a company requires a systematic approach and the cooperation of all employees involved. Here are some key actions you can take to implement the GDPR in your business:
- Create awareness: Inform your employees about the provisions of the GDPR and raise their awareness about data protection. Compliance training and internal communication can help increase understanding and awareness of data protection issues.
- Data protection audit: Conduct a data protection audit to assess the risks and impacts of data processing in your organization. Identify potential vulnerabilities and take appropriate action to address them.
- Appoint a data protection officer: You should appoint a data protection officer in your company who is responsible for compliance with the GDPR and acts as a point of contact for data protection issues. This person can be an internal employee or an external expert, such as heyData.
- Review contracts with processors: Make sure you sign contracts with commissioned data processors that meet the requirements of the GDPR. Review existing contracts and adapt them if necessary.
- Ensure data security: Implement appropriate technical and organizational measures to ensure the security of personal data. This may include the use of encryption, access controls, and regular security audits.
- Create privacy policies: Create clear privacy policies for your organization that detail the processing of personal data and the rights of data subjects. Make sure these policies are accessible and understandable to all employees.
heyData has an experienced team of specialized lawyers who provide effective data protection advice to meet the requirements of the GDPR. In addition, heyData also offers an innovative software solution. With a whole range of features, our software automates processes and integrates proven security measures to reduce the effort required to comply with the GDPR while ensuring the security of your sensitive data.
Fast implementation
With heyData, you can become data protection compliant in up to two weeks. Standardized processes and a free audit simplify implementation. heyData offers high-quality service and ongoing support.
Experienced data protection experts
Our external data protection officers are experienced lawyers and industry experts with many years of practical experience. They understand the challenges companies face and provide advice tailored to their needs.
Transparent costs, tailored to your needs
We understand that every business has different needs and budgets. That's why we've put together different packages that can be customized depending on the services you need. There are no hidden costs with us - our offer is transparent and tailored to your needs.
Data protection documentation for DSGVO compliance
Our team of experts supports you in the creation of data protection concepts, website policies, technical organizational measures (TOM), data processing agreements (DPA), the record of processing activities (ROPA), and other important documents.
Efficient integrations and a secure document vault
With heyData, you'll experience smart integrations in your everyday work. Our platform also offers a secure document vault for your data protection-related documents. Trust heyData to ensure data protection in your company and to keep all relevant documents safe and accessible.
Need help implementing the GDPR in your business?
Hear it From Our Customers
"heyData impressed us with their digital software solution and expertise. Like us, heyData is a digital pioneer in a rather traditional and less digital industry. heyData is a strong partner for the BRZ Group."
Markus Schobert
Head of Customer Service at BRZ Gruppe
"heyData is a great help for us and makes the topic of data protection really easy.We are very satisfied with the digital audit, the online training and the customer support."
Leonard von Kleist
CTO & Co-Founder at Hive Technologies GmbH
"I value this feature for its ability to simplify supplier risk assessment. It is an indispensable tool for anyone dealing with data compliance in the European Union and Switzerland."
Jan Stephan
Head of Legal Affairs at Learnship
"As a customer, we have only had good experiences with heyData's support and communication. Questions were answered in detail, responses were always prompt and personal 1-1 support is also no problem."
Roman Georgi
Director Of Customer Support at AMBOSS
"It is a flexible solution that could be ideally tailored to our needs. Now everything is always up to date in terms of data protection."
Frank
Sales at Frank GmbH
"We always receive competent and prompt advice from heyData and have so far been able to find a satisfactory solution to every question relating to the GDPR or data protection in general."
Nikolai
CTO at Instaffo GmbH
Frequently asked question
The General Data Protection Regulation (GDPR) is an EU legal framework that regulates the protection of personal data in companies and organizations. It entered into force on May 25, 2018 and contains rules for the processing, storage and transfer of personal data of EU residents.
The GDPR applies to all companies that process personal data of EU citizens, regardless of whether the company is based inside or outside the EU. It affects small and medium-sized enterprises as well as large corporations.
The GDPR grants individuals a number of rights, including the right to access their stored data, the right to rectify incorrect data, the right to have their data deleted ("right to be forgotten"), the right to data portability and the right to object to the processing of their data.
Companies must take various measures to comply with the GDPR. These include appointing a data protection officer (if required), conducting data protection impact assessments, implementing appropriate technical and organizational measures to protect personal data, obtaining data subjects' consent for data processing, and reporting data breaches.
Violations of the GDPR can result in fines of up to €20 million or 4% of the company's annual global turnover, whichever is greater. The actual amount of the fine depends on the nature, severity, and duration of the breach.
A data processor is a person or organization that processes personal data on behalf of a data controller. The processor acts according to the instructions of the controller and is subject to certain legal obligations under the GDPR.
The length of time for which personal data may be stored depends on the purpose of the data processing. Companies must store personal data for as long as is necessary to fulfill the purpose of the processing. In some cases, specific retention periods may be imposed by other laws or regulations.
A data breach refers to a security incident in which personal data is inadvertently or unlawfully accessed, disclosed, altered, or destroyed. When a data breach occurs and high risks to data subjects are expected, there is an obligation to assess and report it to the relevant supervisory authority and, in some cases, to the data subjects.
Internally, it is an important task of an internal or external data protection officer pursuant to Art. 39 (1) GDPR to point out compliance with data protection provisions. 17 Supervisory authorities monitor compliance with data protection regulations on the government side.
Customers of heyData get the very best of combining helpful data protection software and highly personalized expert support. With the heyData platform, you get your data protection under control. At the same time, our specialist lawyers are true experts in their field and also know the ins and outs of your business.