Compliant in just a few steps

Data protection audit - digital and hassle-free

With our digital data protection audit and our experienced team of data protection officers, you can easily identify potential data protection gaps and learn how to best protect your company!

  • check Checking the data protection compliance of your company according to the GDPR
  • check Qualified lawyers available at any time at no extra charge
  • check Support with all data protection-related topics, documentation, etc.

How is a data protection audit conducted at heyData?

Improve your data protection with heyData's digital audit. Our thorough assessment identifies gaps and improves data protection compliance. Increase efficiency and effectiveness with an average turnaround time of just two hours for all audit forms. Here's how our process works:

1. Answering the questionnaires

We provide different audit forms on our heyData platform, tailored to different departments or areas of your business (e.g. marketing, customer service, finance, product development). 
Each questionnaire collects the necessary information for the assessment. 
Access to each audit form can be shared with other stakeholders in the company. And our Privacy Success team is available to answer any questions.

2. Data assessment & audit call

Once all questionnaires are completed, we evaluate the responses and prepare the required privacy documentation. 
Once the documentation has been produced, our Privacy Success team will arrange an audit call to discuss and review the findings. 
During the call, you will have the opportunity to clarify any unanswered questions and exchange views directly with our team of experts.

3. Compliance documentation

The data protection documentation prepared by heyData includes an audit report containing essential compliance instructions and specific measures for your company. 
The experts at heyData develop comprehensive data protection documentation, including privacy statements in English and German, register of processing activities (VVT), technical and organisational measures (TOM), order processing agreements (AVV) and other important documents.

4. Post-audit support

After the audit call, our Privacy Success team is available to answer additional questions about the audit report and instructions provided.

What are your advantages with our data protection audit?

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Advice from industry experts

The best advice in your field: Our data protection experts are experienced lawyers and industry experts with many years of practical experience who support companies of all sizes.

Automated documentation

Necessary documents, such as audit reports, are created automatically and stored securely in a digital document vault on German servers. This means that you have all the necessary documents at your fingertips in the event of an audit or customer enquiry.

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Transparent costs

You will receive a customised offer from us that is tailored to your needs and saves you considerable costs. Our offer is transparent and contains no hidden additional costs.

What is a data protection audit and why is it important?

A data protection audit is a comprehensive review and assessment of your organisation's data protection practices. It is designed to ensure compliance with data protection laws such as the GDPR. The GDPR audit identifies potential data protection risks, examines potential breaches that have occurred in the past and recommends data protection best practices. This is important to maintain the trust of customers, partners, and other stakeholders and to avoid legal sanctions or damage to your image.

What results does a data protection audit deliver?

The results of our data protection audit include a detailed report containing concrete advice on how to improve data protection compliance. This report is discussed with our data protection experts and explained in an understandable way. It provides a clear overview of implemented data protection measures, identifies potential deficiencies or weaknesses, and makes recommendations to strengthen your overall data protection within the company. In addition, the report documents the data protection measures already implemented and serves as a solid basis for data protection compliance.

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Frequently asked questions

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A data protection audit is necessary to ensure that organisations process personal data in a lawful and secure manner. The GDPR imposes significant obligations to protect personal data. By conducting a data protection audit, you can ensure compliance, identify risks, and implement necessary improvements.

A data protection audit can be conducted internally by an organisation's data protection officer or data protection team. Alternatively, the organisation can engage external auditors or data protection officers who specialise in data protection and GDPR compliance. The choice depends on the organisation's resources, expertise, and specific requirements.

A data protection audit usually includes the following essential components:

  • Review of data protection policies and procedures.
  • Assessment of the data processing activities and the legal basis for the processing.
  • Review of data protection and security measures.
  • Evaluation of procedures to safeguard data subjects' rights and to comply with the GDPR.
  • Analysis of data breach management and notification process.
  • Evaluation of contract processing agreements with service providers and third parties.
  • Identification of gaps or non-compliances.

The frequency of data protection audits depends on various factors, such as the size of the organisation, the type of data processing activities, and the risk associated with data processing. Although the GDPR does not prescribe a specific frequency, it is recommended to conduct regular audits, at least annually as is the case with heyData, or when there are significant changes in data processing operations.

After our data protection audit, the organisation receives a detailed report on the findings, recommendations and identified non-conformities. Based on this report, the organisation can develop an action plan to address the issues identified during the audit. The necessary changes and improvements should then be implemented to strengthen data protection and ensure compliance with the GDPR.

Yes, failure to comply with the General Data Protection Regulation can result in significant fines. Depending on the type and severity of the breach, organisations can be fined up to €20 million or 4% of their annual global turnover - whichever is higher. It is critical for organisations to prioritise data protection and conduct regular audits to minimise the risk of data breaches.

Conducting regular data protection audits demonstrates an organisation's commitment to protecting personal data and complying with data protection regulations. This increases the trust of partners and customers by guaranteeing that their data is handled responsibly and securely. By conducting audits and demonstrating GDPR compliance, organisations can improve their reputation and build stronger relationships with their stakeholders.

Although the GDPR does not provide a specific framework for audits, there are guidelines and best practices to help organisations conduct data protection audits. For example, the International Organisation for Standardisation (ISO) has developed the ISO/IEC 27701 standard, which provides guidelines for auditing data protection management systems. In addition, national data protection authorities and data protection organisations may offer specific guidance adapted to local requirements.

Yes, organisations can bring in external experts such as data protection officers or auditors who specialise in GDPR policies and data protection issues. These experts can provide valuable insight and expertise and ensure a thorough and independent assessment of an organisation's data protection practices.